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Now, as organizations everywhere re-introduce in-person activity, it’s important to examine how this digital transformation helped improve the justice system and which aspects of virtual collaboration should remain a permanent part of it.

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For the justice system, this rapid digital transformation required more than just a virtual space to meet. Court staff needed to adopt technology that could create a secure, inclusive environment — one that people from every socioeconomic position could easily access and use. Moreover, judiciaries needed to leverage solutions that offered accessibility features designed to empower and include all walks of life. Enter: Zoom.

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2020’s events changed everything — how we worked, learned, and lived. Every sector experienced significant disruption, and the government was no exception. Federal, state, and local governments had to rapidly shift to online operations — no small feat for institutions known for their traditional — and occasionally dated — processes and technology.

If you’re using the Zoom platform to set up a hybrid courtroom, here are a few key tips to help create a courtroom experience designed for the future:

The benefits of a hybrid strategy extend to court staff as well. Any time judicial leaders decide to conduct a virtual proceeding, they also save judges, attorneys, and interpreters time and money that would have otherwise been spent on attending an in-person session.

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As courtrooms around the country embrace a new hybrid reality, judicial leaders are tasked with understanding how to use technology to improve experiences and increase access to justice. This guide explores the future of courts — offering industry insights and tips on how to create a courtroom designed for tomorrow.

Tasked with providing effective justice for people around the country, today’s judicial organizations need an agile and advanced communications platform that enables meaningful service delivery and improves outcomes. Both Zoom and Zoom for Government are designed to help address these specific needs.

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The paradigm for legal proceedings shifted entirely in the past few years. As traditional, in-person processes went digital, state, local, and federal judiciaries found technology to be a solution for continuity. Suddenly, proceedings conducted in a closed courtroom expanded to an accessible virtual realm, enabling greater attendance, reducing costs, and expediting information sharing.

In this guide, we’ll discuss what it takes to create a hybrid courtroom that incorporates both in-person and online aspects of court communications and business matters, ultimately improving public services for the better.

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Kudos to Zoom for a great platform that’s easy to use, clean interface, it’s accessible on so many devices…Our audio feeds — both inbound and outbound — [connect] folks in the room and virtually so you have that same experience from a visual and audio standpoint.

Additionally, traditionally tense divorce proceedings can use video technology to help with de-escalation, while family court hearings could benefit from collaboration technology features — such as breakout rooms or virtual backgrounds — that help create a warmer, yet professional environment.

A hybrid approach isn’t a fleeting trend, but rather a new mandate to respond to the needs of today’s public — a public that faces a more diverse set of challenges than before, finds new opportunities via the digital realm, and needs fair and just services. A hybrid courtroom strengthens the public’s relationship with the law, turning a societal tradition into an engaging experience. Justice served.

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As the world embraces the next phase of work, organizations everywhere are looking at how to use a hybrid approach to better support employees and customers. For the justice system, leaders must determine if a hearing better serves the public in a virtual or hybrid versus strictly physical space.

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What we’ve seen in the [more than 25 virtual jury trials] we’ve had so far is that every one of those, there’s been increased participation. Usually, let’s say that a county has 40 percent of people show up for jury duty . . . . With the virtual jury selection, we’ve seen that number actually increase, so, 60, 70, 80 percent participation.

If you look at it from the judge’s perspective, there are a lot who have to travel. We have a judge in west Texas who travels four hours each day. Now, of course, they can log on and have that hearing without the four hours of travel. If you look at it from the attorney’s perspective, many attorneys have to leave their office, go down to the courthouse, find parking, wait in the courtroom for maybe a couple of hours to get to their 15, 20[-]minute hearing. Obviously very costly to them as business owners and maybe not the best, efficient use of time.

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Through the adoption of Zoom, federal, state, and local courts not only enabled continuity but also found that the new format generated better experiences. Suddenly, the courtroom became a more equitable place. Physical barriers no longer mattered, reducing the costs previously spent to appear in court in person. The courtroom also became a happier place — colored by happier attendees, reduced tension, and more active participation from all parties.

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Zoom for Government delivers an intuitive and secure experience similar to commercial Zoom. Both versions of the platform are scalable and flexible, giving today’s public sector organizations what they need to achieve their goals while still helping to protect important information.

In the United States, Zoom offers a separate platform called Zoom for Government that is designed to conform to federal security requirements. Zoom for Government is available to U.S. federal, state, and local government customers, as well as approved government contractors, integrators, or educational institutions that support government customers. The Zoom for Government platform is U.S.-based and operated by U.S. persons only.

A hybrid model may be new terrain, but it’s attainable with best practices in place. Zoom offers an accessible platform with easy-to-use features that enable any member of the government, judiciary, or wider public to use our platform to address their unique needs.

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Once you’ve determined which hearings will benefit from a remote component, it’s important to create a cohesive and inclusive courtroom environment, regardless of where participants are dialing in from. More on how to make that happen below.

Judicial leaders wondering where to begin can start by looking at what format promotes the best attendance, feels appropriate for the issue at hand, and serves the most people possible. For instance, administrative hearings are the perfect candidate for virtual hearings — a simple traffic ticket dispute warrants a quick session on Zoom.

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We’re seeing a lot of positive aspects in terms of access to justice. When it comes to adoption court, they have family member support over video and get to celebrate the adoption day with the entire family, which is a pretty important factor to see that love.