We continue our commitment to providing the community with responsive policing services that foster a relationship of trust and transparency.

A hostile environment is one where heat, UV, moisture, vibration, sharp objects, corrosive chemicals or dust are present. For example, construction sites, manufacturing areas within factories, workshops, and workplaces in which maintenance or fabrication activities occur.

Axon Community allows critical evidence to be submitted securely by the community into the WRPS DEMs system, where the software's powerful features will create a chain of custody for all forms of digital evidence anywhere in the province. Files submitted through any Axon Community link will undergo a scan for viruses when the files are ingested into system.

If the files submitted are required as evidence in a court proceeding, they will be retained in accordance with existing evidence retention periods.

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Regular testing and tagging of electrical equipment is necessary to detect electrical faults and deterioration that cannot be found by visual inspection.

To ensure that a workplace remains safe, and without risks to health and safety of employees, an employer should regularly review the risk controls in place. Risk controls should also be reviewed after an incident and whenever there is a change in work practice or work design such as a change of work environment.

Employers need to keep records of electrical safety maintenance programs, including any testing and tagging of equipment. These records should be made available for review and inspection.

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WorkSafe Victoria acknowledges Aboriginal and Torres Strait Islander people as the Traditional Custodians of the land and acknowledges and pays respect to their Elders, past and present.

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Electricalsafety

Please visit Axon Public Safety Canada directly for information on their privacy considerations and security:  https://www.axon.com/axon-citizen-privacy-policy and https://www.axon.com/security/axon-evidence.

Where there is a risk to health and safety, employers must, so far as is reasonably practicable, eliminate the risk. If it is not reasonably practicable to eliminate the risk, the risk must be reduced, so far as is reasonably practicable.

Maintenance and any electrical work needs to be undertaken by someone competent and suitably qualified. For example, some people are only competent to undertake a pass/fail test of electrical equipment, while a licenced electrician is also able to repair equipment defects identified in testing/tagging.

Employers must provide any necessary information, instruction, training or supervision to employees so that they can use electrical equipment safely in the workplace.

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Use the hierarchy of control to identify and implement the highest order of control. In many cases several control measures may need to be implemented to reduce the risk, so far as reasonably practicable.

An electrical hazard is present when a person can come into contact with electricity in the workplace. Contact with electricity can result in an electric shock or electrocution. This can occur through direct or indirect contact with electricity, such as:

The exploration and use of technology is essential for WRPS to meet its obligations to the community regarding public safety, including the prevention and investigation of crimes, as well as to improve overall administration. Technologies assessments protect privacy and security while ensuring the public has access to police information, as outlined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Employers must provide and maintain a working environment that is safe and without risks to the health of employees, so far as is reasonably practicable.

Safety measures when usingelectricalappliances

WRPS is committed to assessing the impacts of new and existing technology, procedures and programs with access and privacy at the forefront, as well as to ensure compliance with the Criminal Code of Canada, the Charter of Rights and Freedoms, the Police Services Act, the Youth Criminal Justice Act and any other relevant laws or legislation.  As such, information is collected through lawful authority, judicial authorization or upon consent.

Axon Community is the application WRPS officers use within our DEMS platform to send electronic invitations to witnesses to upload photographic or video evidence into our secure storage cloud, without confiscating phones/devices or setting appointments to gather hard copies of these files.  This reduces the need for the use of DVD’s, USB’s, or any other transportable method that ultimately increases the risk of a privacy breach through lost media or storage of personal information in multiple locations.

Employers also have other duties under the Occupational Health and Safety Act 2004. For more information on employer duties see:

A piece of electrical equipment that has a test tag does not necessarily mean that the equipment is in good condition. For example, it may have been damaged between testing and tagging intervals. Always ensure that damaged equipment is not used. Damaged equipment is to be discarded appropriately or tagged out and repaired by a competent person.

It provides capacity to capture, store, manage and share large audio and video files, including those recorded and shared through cell phones, 9-1-1 audio, interview room and body-worn cameras, as well as photographs.  It allows the public to upload evidence related to an investigation directly to our system without the inconvenience of waiting for an officer to attend in person to collect the files.

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Employers must identify the level of risk to the health and safety of employees and other persons from exposure to hazards, such as electric shock at a workplace under the employers’ management and control.

If you require any further information or clarification on this issue, please contact the investigating officer that sent you the submission request.

The WRPS Digital Evidence Management System (DEMs) is a Canadian cloud-based platform that allows police to store, manage, transfer and share digital evidence across all public safety agencies.  Axon Public Safety Canada operates this platform, also known as Evidence.com and Axon Evidence.  The Province of Ontario, on behalf of all police services, procured this cloud-based technology to modernize evidence sharing securely amongst justice sector partners and the general public.

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Employers must also, so far as is reasonably practicable, consult with employees, contractors and any health and safety representatives about health and safety matters. This includes consultation when identifying or assessing hazards or risks and making decisions about risk control measures. For more information about the duty to consult, see:

You or your organization may have recently received an invitation to upload digital evidence through an external link provided by the Waterloo Regional Police Service.  The information below provides some background on the privacy and security behind this request.

Electricalcondition example

The nature and frequency of inspection and testing depends on factors such as the type of electrical equipment, the operating environment and how it is used (see the inspection and testing timeframes section below).

Axon Public Safety Canada manages our DEMS platform through a Canadian cloud-based system. The system has established organizational-wide controls to ensure secure storage, transfer and disposal of all digital records.  These controls govern any wrongful access, attempts to defeat security measures, and inappropriate or personal use of this infrastructure.

Any digital files submitted for an investigation but not used as evidence to support a prosecution are retained for a 30-month period.  This takes into consideration the current civil limitation period of 24 months plus the time to serve a claim of 6 months.

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PPE

Employers must assess the risks for each identified hazard, including those associated with the electrical equipment used in the workplace. The degree and likelihood of employees or other people at the workplace being exposed to those hazards must also be assessed.

A visual inspection of leads and equipment should always be conducted before use to ensure there is no damage. Signs of damage can include:

Please review the Evidence Submission Request FAQ’s at the bottom of this letter for information on frequent questions or concerns on the security of your submission.

Safety measures when using electricity

Full tamper-proof evidence audit records are created that cannot be edited or changed, even by account administrators.  Evidence data is encrypted in transit and while at rest in storage.

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Employers must provide and maintain systems of work that are, so far as is reasonably practicable, safe and without risks to health. This includes ensuring systems of work are developed, communicated and implemented. The systems of work should include, for example, details about:

For detailed information about recommended timeframes for inspection, testing and tagging of portable electrical equipment in different environmental conditions and types of workplaces, see:

WorkSafe Victoria is committed to safe and inclusive work places, policies and services for people of LGBTIQ communities and their families.

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