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An incident is an occurrence or event that requires a coordinated response by emergency services or other responders to protect people, property and the environment. Whether an incident is small or large, IMS can help communities and organizations work together more effectively and efficiently.

Site: The location where an incident is or has happened (e.g. the scene of a high-rise fire or motor vehicle accident). Some incidents, such as ice storms, do not have one single, defined site.

noun the education, instruction, or discipline of a person or thing that is being trained: He's in training for the Olympics.

Incident: An occurrence or event that requires a coordinated response by emergency services or other responders to protect people, property and the environment.

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IMS can be used at the site of an incident, for a planned event, in an emergency operations centre (EOC) or a designated location (for non-site-based incidents) where incident coordination and support take place. IMS is flexible and can be used in both small and large incidents.

Several key terms used throughout the document are listed and defined below. A complete list of terms and definitions can be found in Appendix A – IMS glossary and definitions.

Communities and organizations can also use IMS to build their own standard operating procedures that reflect responsibilities, resources and legislative requirements that are specific to that community or organization.

The site-based guidance in IMS 2.0 is compatible with NIMS-ICS and the ICS taught by ICS-Canada. It is important to note that while there is a standardized structure with commonly used practices, structures and terms, there are several interoperable variations of ICS (with no single official ICS).

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IMS provides the foundation to establish a common incident management structure. It is important to note that not every section in an incident management structure is needed for every incident. This may happen for several reasons as discussed in Section 5 – Response escalation guidelines.

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The second version of the Incident Management System (also known as IMS 2.0) builds upon and replaces the first version, Incident Management System Doctrine for Ontario. IMS 2.0 has addressed several recommendations from The Elliot Lake Inquiry to “put in place strategies that will increase the acceptance and actual use of the Incident Management System (IMS) – including simplifying its language…”footnote 2[2] It also reflects updates to NIMS, global best practices and lessons learned by Ontario’s emergency response community. A list of references used to develop IMS 2.0 can be found in Appendix C – References.

It is important to note that ICS is site-specific; therefore, it was not designed for EOCs, non-site-specific responses or to meet the demands of a complex long-term health emergency.footnote 3[3] In contrast, Ontario’s IMS is designed to meet the needs of all levels of response, ranging from the site(s) to EOCs to the complex network coordination within the health care sector. Ontario’s IMS also reflects best practices worldwide.

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Function: A function is a set of related tasks and responsibilities. Incident management is divided into six main functions: coordination and command, operations, planning, logistics, finance and administration and public information management. In some incidents, additional functions may need to be carried out. This can include intelligence, investigations, scientific/technical, emergency social services and continuity of operations. Other functions may need to be considered depending on the size and nature of an incident.

The Government of Ontario has ensured that IMS is interoperable with incident management systems in other provinces and territories in Canada. It also reflects needs specific to Ontario, including governance structures and legislative processes.

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Ontario Incident Management System (IMS) is designed to be a response system, but it can be used to manage all stages of an incident. It is created to give communities and organizations a common framework to communicate, coordinate and collaborate during an incident response.

IMS is an important element in building a comprehensive and effective emergency management program; one that includes IMS in its plans, procedures, training and exercises. IMS can help communities and organizations prepare for incidents and manage planned events.

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Every day, communities and organizations in Ontario work together to respond to incidents and to plan events. Their success depends on the ability to communicate, coordinate and collaborate with one another.

The Ontario Incident Management System (IMS) was first developed in 2008 to provide a standardized approach to incident management. It was based on and aligned with the United States National Incident Management System (NIMS). IMS is in line with a global shift in incident response to develop ways to help communities and organizations work together more effectively and efficiently during an incident.

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Emergency Management Ontario works to keep people safe and secure by coordinating with other organizations to prepare for emergencies and respond to them, when they happen.

The Incident Command System (ICS) is one of the key building blocks of the Incident Management System. ICS is a site-specific response system that was developed in the 1970s to manage the response to wildfires in California. It has been adopted by communities and organizations worldwide to manage incidents and planned events through the use of commonly used practices, structures and terms.

Incident action plan (IAP): A verbal or written plan which describes how an incident will be managed. It includes incident objectives, strategies and tactics. In a simple incident, objectives, strategies and tactics may be determined by the incident commander or EOC director. In a complex incident, a network of organizations may work together to determine objectives, strategies and tactics. The written IAP is coordinated by the planning section and explains how incident responders will work together and utilize resources to achieve the response objectives.

IMS ensures accountability by defining clear roles and responsibilities. Incident responders involved in the coordination and command function are responsible for tracking:

Complex incident: This type of incident involves many factors which cannot be easily analyzed and understood. They may be prolonged, large-scale and/or involve multiple jurisdictions.

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All responders involved in an incident should carry out their duties with diligence and respect for those affected by the incident and for the community at large. Governments and organizations also have legal obligations to the people they serve.

Responder: Any person who is involved in responding to an incident. They range from first responders from paramedic, police and fire services to personnel from public works, regional conservation authorities and those in an EOC. Personnel from nongovernmental organizations (NGOs) and the private sector may also be involved in an incident response.

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All incident responders should document their actions taken throughout an incident by filling out standardized IMS forms. Documentation ensures that actions throughout an incident are captured and can be accounted for if asked to provide reasoning.

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Emergency operations centre (EOC): An EOC is a designated location where personnel representing communities and organizations come together to support site response efforts. Activities in an EOC include managing and providing information and resources, long-term planning and other forms of coordination. In some non-site-based incidents such as widespread flooding, an EOC may coordinate and command direct response efforts.

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