Every service desk receives tens or even hundreds of tickets a day, ranging from laptop issues to service requests; among this mountain of tickets, there could be a few potential major incidents. Not setting up a separate channel to report major incidents delays the identification of major incidents.

Incident management is the process of managing IT service disruptions and restoring services within agreed service level agreements (SLAs). The scope of incident management starts with an end user reporting an issue and finishes with a service desk team member resolving that issue.

Having a designated war room allows all members of the MIT to gather and troubleshoot the incident. This increases collaboration efforts, helping the MIT come up with a solution faster.

The specialized personnel that are responsible for the upkeep of infrastructure and operations, including sysadmins, network administrators, and information security staff, that make up an organization's technical staff. The technical staff help troubleshoot the major incident and are primarily responsible for implementing the major incident resolution.

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The outage resulted in Cloudflare customers (and their customers) seeing a 502 error page when visiting any Cloudflare domain. The 502 errors were generated by the front-end Cloudflare web servers that still had CPU cores available but were unable to reach the processes that serve HTTP/HTTPS traffic. It's estimated that at least half of the entire internet was inaccessible for the twenty-seven minutes of downtime.

The modern courtroom is filled with AV technology.  Video testimonies, crime scene footage, 3-D renderings, and other sources from computers, media players, document cameras, and videoconferencing equipment are incorporated into the case for all to see. In addition, a range of outputs to accommodate projectors, monitors, teleconferencing software and hardware must provide an accurate image to allow lawyers to present and the judge and jury to view.

Networked AV provides the most flexible and straightforward approach to system design for a divisible room. A standard off-the-shelf, 24-port Gigabit Ethernet switch serves as the heart of the system. Simple network connections to endpoint locations handle presenter and source device connections, the displays, a DSP, amplifiers for sound reinforcement, and cameras for video conferencing.

The change manager is the owner of the change that is created to implement the fix for the major incident. The change manager takes full ownership of the change ticket and is accountable for it.

When it comes to handling major incidents, time is of the essence. It is vital for organizations to identify and classify major incidents as soon as they are detected. Offering users multiple ways to report incidents will make the entire process faster and more accessible. You can enable ticket creation through email or a web portal, or even set up a dedicated hotline to report suspected major incidents. Setting up network monitoring software to detect anomalies can help you proactively deal with major incidents.

In some cases, the major incident may require highly specialized personnel to help understand and troubleshoot the incident. The major incident manager identifies the required personnel and adds them to the MIT to help reduce the impact of the major incident.

It is important to take stock of the incident over a period of time to make sure it's truly resolved. If underlying issues are left unresolved, they could lead to another major incident.

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The AV system design also needs to provide connectivity for presenter devices in each divided room. Additional AV functions may include content sharing to overflow rooms and video conferencing.

Clear documentation helps the major incident manager record all the work done to fix the major incident, its impact, the affected services, and other key information about the major incident. This documentation is important to show management the benefit of having a MIM process, including its ROI. Clear documentation will also help with any similar major incident in the future.

The major incident manager is the owner of the major incident. Their role includes declaring the incident as a major incident and ensuring that the MIM process is followed and the incident is resolved at the earliest. They act as the main point of contact for any information about the major incident, and manage the MIT.

It's Monday morning and things are pretty normal at your service desk. Suddenly, you get an alert ticket that a critical service is down, and within the next 15 minutes you start getting an influx of tickets reporting the same issue. It could be that your website is down, your point of sale software has stopped working, or something even more far-reaching, like the stock exchange going down or planes being grounded. When your business is severely impacted by an IT issue causing loss of revenue and/or reputation, you have a major incident on your hands.

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The 2019 Cloudflare outage is a very good example of what defines a major incident. In this case, a standard operating procedure of updating a managed rule for the web application firewall (WAF) spiked the usage of CPUs dedicated to serving HTTP/HTTPS traffic to nearly 100 percent across the servers in Cloudflare's network. The outage that followed resulted in a reduction of 80 percent of Cloudflare's traffic, and affected millions of internet users around the world.

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A major incident is a high-impact, urgent issue that usually affects the whole organization or a major part of it. A major incident almost always results in an organization's services becoming unavailable, which causes the organization's business to take a hit and ultimately affects its financial standing.

The first step is to identify possible major incidents. It is important for organizations to set up multiple methods of identifying threats. Major incidents can be flagged by technicians when they come across unusual tickets, or they can be detected by solutions like network monitoring tools that can automatically flag a network issue and create a ticket to alert the service desk. Organizations can also set up a dedicated hotline for service desk personnel to flag suspected major incidents.

AV over IP system designs are very easily adaptable to large, multi-divisible rooms in convention centers. This is accomplished simply by increasing network switching capacity and specifying the appropriate quantity and type of endpoint devices.

Incident management

The stakes of a major incident are higher than ever before, and according to a study by Information Technology Intelligence Consulting, 98 percent of organizations lose at least $100,000 from an hour of downtime. This reinforces the importance of setting up a MIM process that can effectively and efficiently tackle major incidents.

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If a problem is created in response to the major incident, the problem manager owns the problem ticket. The problem manager tries to ascertain the root causes of the incident and ensure it doesn't occur again, or that the organization is at least prepared for the next time the incident occurs.

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Once a major incident has been identified, it needs to be communicated to all key stakeholders. There are four main groups that need to be informed of major incidents:

An agreement between the service provider and the customer about the expected level of service and the expected time in which it is delivered.

Service desk technicians are the first line of defense against major incidents. They analyze incident tickets and escalate them to the incident manager. Service desk technicians are also involved in the implementation of resolutions.

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By far the biggest challenge to MIM is communication. In the event of a major incident, various stakeholders need to be informed of the status of the incident, its severity, and what troubleshooting has been done to fix it. Communicating all this manually is an arduous task, and can lead to inconsistent communication, which only makes matters worse. By automating the process, key stakeholders are notified throughout the entire ticket life cycle, and the major incident manager can focus their entire attention on fixing the issue.

A major incident team, or MIT for short, consists of technicians, service-level management heads, and other key stakeholders; sometimes highly skilled external personnel are brought in to tackle a major incident. The MIT works together to find a fix for the major incident and bring operations back to normal.

OmniStream™ Pro enables streamlined, modular system designs for courtrooms of all sizes. Integration is greatly simplified with AV routing and management over existing IP network infrastructure, permitting flexibility and scalability as needs change.

Measuring the performance of the service desk helps gauge the effectiveness of the service desk and the MIM process. Some important metrics to measure are mean time to acknowledge (MTTA), mean time to resolve (MTTR), total number of major incidents, and average downtime for major incidents.

Atlona’s solution to these challenges includes secure, AV switching, distribution, and control of audio, video, USB, and RS-232 signals from OmniStream Networked AV products.  In addition to the advanced control over OmniStream, Atlona’s Velocity control system allows integration with third-party equipment to ensure the entire courtroom control is simple yet powerful.

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The Atlona Velocity™ Control System enables very fast, agile AV control system configuration and deployment, from individual meeting rooms up to an entire campus or enterprise.

Download the complete bill of materials (BOM) for this application in Excel (XLSX) format to easily integrate into your project.

Jendra has over four years of experience in ITSM as a product marketer and customer educator. As a product expert, he has been involved in multiple customer education programs to help users get the most out of their ServiceDesk Plus instances and optimize their business operations. Jendra has hosted various presentations, masterclass and thought leadership webinars. He has also authored educational guides on IT major incident management and change management.

A well-prepared service desk is equipped to assess major incidents and come up with solutions or workarounds to reduce and control the impact of a major incident.

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Every organization aims to eliminate major incidents, but the bottom line is that major incidents are impossible to prevent completely and the only thing you can do is be prepared for them.

Documenting the entire process of resolving the major incident helps the organization prepare for similar incidents in the future. With proper documentation of past incidents, the organization can implement the tried and tested solution immediately when faced with another similar major incident, reducing its impact.

A major incident management process is a must-have for organizations, as it helps them minimize the business impact of a major incident. The major incident management process primarily consists of the following steps:

The scope of MIM starts with identifying major incidents reported from multiple sources and ends with the service desk reviewing the major incident. The review is necessary for a better understanding on how to handle and improve the MIM process.

The major incident manager is the owner of major incidents. Their role includes declaring an incident as a major incident, ensuring that the MIM process is followed, and resolving the incident as quickly as possible.

A single-channel networked AV encoder for HDMI 2.0 sources up to 4K @ 60 Hz and HDR (High Dynamic Range), plus embedded audio and RS-232 or IR control pass-through.

Similar to incident management, MIM can be myopic in scope, as its primary focus is to fix the issue and get services up and running within the shortest possible time. If not combined with problem management to identify underlying issues, the underlying cause of a major incident will continue to make the organization vulnerable to major incidents.

OmniStream provides a wide range of products which enables greater adaptation to changing system needs. Dual-stream encoders allow a single device to stream two sources at the same time, reducing system complexity.  Atlona’s OmniStream network-based AV over IP products also allow integration of remote equipment over a standard, 1Gb network with robust security and reassuring redundancy.

A major incident is usually declared by the major incident manager. Although, automations can be set up to identify any tickets that can potentially turn out to be major incidents, and promptly notify the major incident manager.

Whereas, major incident management (MIM) is the process of managing major incidents, which are high-impact, urgent issues that usually affect the whole organization or a major part of it, causing the organization's business to take a hit and ultimately affects its financial standing.

A problem ticket can be created to discover and understand the root cause of the major incident. This can help prevent similar major incidents in the future by addressing the causes of the major incident.

How you react to a major incident makes all the difference in minimizing the impact of the incident and bringing services back up. As they say, time is money, and in this case, that couldn't be more true. If your organization has a major incident management (MIM) process in place, you can swiftly respond to and resolve major incidents. If you don't have such a process in place, it's time to draw up an emergency response plan, also known as a major incident response process.

Lack of proper documentation will force the MIT to reinvent the wheel every time a similar major incident occurs, leading to delays in resolving major incidents and causing unnecessary downtime.

Divisible rooms require flexibility to accommodate AV applications based on whether the room is divided or open (combined). The AV system solution needs to be easily configured for a single AV presentation, or two simultaneous but independent presentation sessions, with a simple means of switching back and forth between divided and open-room AV modes of operation.

An unplanned interruption to an IT service, or a reduction in the quality of an IT service. Failure of a configuration item, even if it has not yet affected a service, is also an incident (e.g. failure of one disk from a mirror set).

The site reliability engineering team, London engineering team, and other relevant teams were brought together to troubleshoot and come up with a fix. At 14:00, the WAF was identified as the cause of the incident. And at 14:07, a global WAF kill was implemented to bring traffic levels back to normal.

It is good practice to implement the fix for the major incident as a change to ensure that the resolution is properly documented and implemented. Implementing the resolution as a change minimizes the risk of a botched resolution disrupting other services.

An RACI matrix defines the responsibilities of various stakeholders in a process. The table below defines the roles and responsibilities of the major incident stakeholders throughout the MIM process.

A single-channel networked AV decoder for HDMI 2.0 / HDCP 2.2 output supporting resolutions up to 4K @ 60 Hz and HDR (High Dynamic Range), plus audio embedding and de-embedding, and RS-232 or IR control pass-through.

The WAF managed rule was implemented at 13:42; three minutes later, Cloudflare's network operation tools started flagging the drop in traffic, many other end-to-end tests of Cloudflare services began failing, end users noticed various 502 errors, and Cloudflare received many reports of CPU exhaustion from its points of presence in cities worldwide.

A conference bridge, more commonly known as a conference call, helps with effective troubleshooting and centralized communication. It acts as a clear, fast channel of communication between members of the MIT.

Speed and efficiency play a vital role in controlling the impact of a major incident, and automating various service desk processes helps achieve this by freeing up your technicians from repetitive tasks such as notifying stakeholders. Automating the notification system and setting up major incident workflows are good ways of automating service desk processes to improve resolution time and bring structure to your MIM process.

By 14:52, Cloudflare was 100-percent satisfied that it understood the cause of the outage and had a fix in place, so the WAF was re-enabled globally.

A major incident is a high-impact, urgent issue that usually affects the whole organization or a major part of it. A major incident almost always results in an organization's services becoming unavailable, which causes the organization's business to take a hit and ultimately affects its financial standing. There are two ways a major incident can affect an organization's services:

This guide will help you understand what major incidents are, and prepare your organization to face major incidents by leveraging a well-defined, planned major incident management process.

A networked AV encoder with two independent channels of encoding for two HDMI 2.0 sources up to 4K @ 60 Hz and HDR (High Dynamic Range), plus embedded audio and RS-232 or IR control pass-through.

Strong integrations with ITOM software enables the IT department to proactively handle major incidents. Reactive major incident identification relies on an influx of tickets to raise a red flag that a major incident is in progress. On the other hand, a proactive MIM process that utilizes ITOM integrations has systems in place to monitor networks and services, and can automatically flag anomalies that could be potential major incidents.

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It is important to remember that not all high-priority incidents are major incidents. Since the MIM process involves a sizable commitment of resources like implementing a separate MIT, it is important to carefully classify major incidents.

All Cloudflare websites were inaccessible, causing service disruptions for thousands of organizations and millions of users. The outage affected the internal operations of Cloudflare, too, preventing the Cloudflare employees from accessing various services like the company's change management tool and internal control panel. The outage had to be dealt with to resume normal service operations.

An MIT is a specialized team that is responsible for analyzing the major incident and formulating an action plan to handle the threat. The MIT ideally consists of service desk technicians, service-level management personnel, technical staff, other relevant stakeholders, and external consultants if the situation requires it.

In this guide, we'll look at how to set up an effective MIM process, common mistakes that can affect your organization's MIM, and best practices for improving your MIM process.

Additional concerns over security, redundancy, and upgradability pose serious challenges that must be addressed by the AV system design and implementation. The underlying AV system must conquer these challenges and be nimble enough to accommodate the diversity of inputs and the multitude of outputs in a stable, consistent, high quality way.

Learn from Zylker's experience and overcome major incidents even when working in a hybrid environment with ServiceDesk Plus.

The process of managing the life cycle of all incidents to restore normal service operations as quickly as possible and minimize business impact.

Atlona’s OmniStream AV over IP platform is installed in one of the world’s best known and largest convention centers to deliver pristine, low-latency AV signals with AES128 encryption technology.

Failure to delegate tasks in an organized manner can cause duplication of efforts within the MIT. It is important to assign tasks and keep the MIT informed of what each member is tasked with.

It is important to keep your organization's management and important stakeholders informed of every major incident. Keeping management in the loop will help with getting necessary approvals and permissions required to fix the major incident. Prompt communication ensures that all the major incident personnel are on the same page and allows for smooth, effective collaboration; it also keeps end users informed of any possible downtime so they can prepare for it.

The Bank’s new Innovation Center in Tel Aviv features an AV facility which highlights the many advantages of Atlona’s OmniStream™ AV over IP solution.