Instead, they will be better equipped to access and analyze the details of things like fuel use, vehicle mpg, tire inflation, and engine condition (just to name a few).

For example, by looking at the total cost of ownership for all the vehicles in a fleet, managers can then calculate the average vehicle cost per mile and implement ways to reduce the expenses that can inflate this number.

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Set the system to notify the proper team members (e.g., drivers, dispatchers, fleet mechanics) so that service and repairs get done in a timely manner.

Any business with vehicles on the road can benefit from incorporating a fleet management dashboard into their workflow. But what exactly is this essential piece of technology, how can it help, and what steps should managers take to make it as effective as possible?

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With that in mind, they make the choice to direct all vehicles along that route in order to reduce the variable vehicle costs that have a significant effect on the total cost of ownership.

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A fleet management dashboard is a reporting user interface (UI) that displays key metrics and key performance indicators (KPIs) relating to various aspects of how a business uses its vehicles.

This ability to switch between a wide or a narrow focus can be useful for comparing and controlling vehicle and fleet activities with an eye toward reducing — or eliminating completely — the variables that can lead to a higher total cost of ownership.

A dashboard can help collate all of this information so that owners and operators can monitor and adjust the total cost of ownership for each vehicle and the fleet as a whole.

Changing how a business handles these variables can have a large effect on the total cost of ownership calculation and the business’s bottom line.

For example, the dashboard feature provided by fuel card software should integrate with common fleet management software (e.g., Fleetio), telematics software (e.g., Samsara, Geotab, and Azuga), and accounting programs (e.g., Intuit Quickbooks).

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With a flexible dashboard that allows for a customized display, all data and information about fleet vehicles is located in one location. Fleet administrators no longer have to hunt through reams of numbers to find what they’re looking for.

Compliance is a big issue for all fleet-based businesses and failing to abide by local, state, and federal rules and regulations can cause real problems for an operation.

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To reduce the confusion that can come with too much data, start with the metrics and KPIs that apply most directly to fleet-based businesses, including:

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These types of alerts can inform dispatchers and crew managers of factors and behaviors that dramatically impact spending within the fleet.

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With the Coast fuel card — and its powerful fleet management dashboard — managers can track expenses, save time, and boost profits throughout their business.

Administrators can then design and implement programs to address these issues so that related expenses don’t spiral out of control.

Regardless of the number of vehicles in use, managers should take advantage of automatic notifications for all preventative maintenance needs.

Fuel is one of the largest expenses that most fleets will face. And, it goes without saying, that a business can’t control what it doesn’t analyze.

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A robust fleet management dashboard can be configured to track a wide variety of stats, and administrators may get bogged down in the analytics that come rolling in when fleet management software, telematics, and fuel card software come online.

If the route should become inefficient (due to traffic, an accident, or some other issue), dispatch can reroute a vehicle to avoid unnecessary idling and the increased fuel costs that come with it.

This allows fleet managers to compare day-to-day information about the fleet in order to improve productivity and increase profitability.

Fleet operations are a major cost center for any business with vehicles on the road. Managed incorrectly, fleet activities can cost a business thousands of dollars or more every year depending on the number of vehicles in use.

For example, dispatch may monitor a fleet management dashboard for real-time updates on traffic conditions along the preferred route of travel.

With all of those tools working together in one place, employees at every level of a business will be able to quickly and easily access the data they need to help the operation run smoothly.

With a fleet management dashboard, owners and operators can combine compliance data from fleet management software, telematics, and fuel card software into a single view that can make understanding the information much easier.

To learn more about the average vehicle cost per mile calculation, check out this article from the Coast blog: Car Fleet Management: A Guide For Fleet Owners And Operators.

Each of these variables can then be further analyzed in order to reduce operating costs, streamline total cost of ownership, and adjust vehicle cost per gallon (two of the most important factors that affect a fleet-based business’s bottom line).

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Fleet management dashboards often serve as a central hub for operations and as a way to track maintenance, monitor drivers, plan routes, and receive real-time data and insights about a company’s vehicles on the road.

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Any business with vehicles on the road can benefit from using a fleet management dashboard. Learn how and discover the best practices that make it work.

In this article, we answer those questions and discuss the benefits and best practices of the fleet management dashboard.

For more information on metrics to include in an initial analysis, check out this article from the Coast blog: 16 Crucial Fleet Management KPIs Managers Should Track.

While a modern fleet management dashboard can benefit the business in many ways, it can’t do it all. But that doesn’t mean the software shouldn’t work well with other tools and technology within a fleet.

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Another benefit of incorporating a fleet management dashboard into a business workflow is that the software may allow users to analyze vehicle information individually or in groups.

Armed with that data, owners, operators, administrators, and managers can make more informed decisions about a variety of variables, including routes, fuel stops, driver performance, vehicle use, and vehicle operating condition.

For more information on how the Coast fuel card and fleet management dashboard can help businesses control fleet costs, visit CoastPay.com today.

Some advanced fleet dashboards also supply real-time alerts for everything from vehicle location and average miles per gallon to speeding and heavy braking.

For example, if a vehicle takes a shorter, more traffic-heavy route one day and a longer, less traffic-heavy route the next day, administrators may discover that the longer route actually saves money in the long run because the vehicle isn’t idling for long periods of time without moving.

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The "Dip" traffic sign, often depicted as a downward curve, warns drivers of a sudden change in road elevation. It indicates a depression in the road surface, which can be a significant dip, a steep incline, or even a combination of both. This can be a challenging area for drivers as it might cause:

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And, not only will they be better able to find this information, but they’ll be better able to do so quickly and efficiently without delays that can cut into work time.

One of the key aspects of fleet management dashboards is that users can customize them to display only the information that will further the purposes of their fleet.

By understanding the meaning of the "Dip" sign and following these tips, drivers can navigate these areas safely and responsibly. Remember, it's always better to be prepared and aware than to react to unexpected situations on the road.

© 2024 K-Dimensional Holdings Inc. d/b/a Coast info@coastpay.com All rights reserved. The wordmark COAST® for fuel payment cards as embodied by U.S. trademark registration no. 7347376, the Coast flag logo, and the Coast diamond line logo are trademarks of K-Dimensional Holdings, Inc. d/b/a Coast. All other trademarks displayed are the property of their respective owners and are used by Coast for informational purposes only. Third party trademarks may be used on this website under license. Unless otherwise noted, Coast is not affiliated with or endorsed by the owner of any third-party trademarks displayed. Visa is a trademark owned by Visa International Service Association and is used under license. Coast partners with Stripe and Celtic Bank for the Coast Visa® Commercial Credit cards. Card products are issued by Celtic Bank. All card accounts subject to credit approval. Cardholders may only use Coast cards for commercial purposes (which means the payment of business expenses), and not for personal, family or household purposes. Please visit the Coast Privacy Policy and Coast Terms of Use for important legal disclosures. Images are representational, do not represent all current product capabilities and may represent future features. Testimonials reflect the real-life experiences of businesses who use Coast Visa Card. Individual results may vary. Coast is not affiliated with Coast Acceptance Corp. or their website coastacceptance.com. *The per-gallon discount on fuel purchases is not applicable to purchases at fuel merchants that do not provide line-item transaction data on fuel purchases. The 1% cashback offer applies to purchases at merchants other than gas stations, with no tiers and no caps. For more information see our Rewards page . ¹Average savings based on the results of a survey sent by Coast in September 2023, with a total of 55 respondents working in businesses operating more than 20 vehicles. Coast customers cite savings resulting from limiting fuel card abuse through better security, better visibility into expenses, rebates on fuel, and streamlined admin and accounting processes. Your actual savings may vary. ²Find out more about the Coast Fuel Fraud Guarantee here.

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